Job Summary

3F Venture is a Luxembourg-based venture studio that accelerates the commercial success of emerging companies by allocating resources across multiple ventures.

We are looking for an Operational Project Manager to join the COO’s team. In this role, you’ll be at the center of daily operations and cross-functional projects: structuring reports, coordinating hiring, managing freelancers and vendors, and ensuring projects run smoothly from idea to execution.

If you get excited about turning chaos into clarity, learning how businesses are built from the inside out, and making a tangible impact across multiple projects, this role is for you. You’ll get hands-on exposure to how businesses are built from the inside, working across several ventures at once, and making a tangible impact on growth and efficiency.

This position is on-site at our Luxembourg office.

Job description

Responsibilities:

1. Project Coordination & Execution

• Plan, track, and deliver operational and strategic projects (e.g. business trips, event organization, process rollouts, vendor integrations).
• Break down goals into actionable steps, set priorities, and follow through on execution.
• Align stakeholders and ensure deadlines are met across multiple ventures.

2. Reporting & Documentation

• Build and maintain reporting systems (dashboards, trackers, meeting notes).
• Organize, file, and maintain accounting and legal documents, ensuring compliance with regulatory standards.

3. Hiring & Vendor Management

• Support recruitment processes for fulfilling freelancers roles (candidate coordination, interview scheduling, freelancer onboarding).
• Manage relationships with external vendors, freelancers, and consultants to ensure high-quality and cost-efficient outcomes.

4. Research & Analysis

• Conduct research on operational, market, and industry topics.
• Present findings in a structured, actionable way to support the COO and leadership team.

5. Communication & Coordination

• Act as a link between the COO and teams, ensuring updates, priorities, and tasks are clearly communicated.
• Draft clear summaries, briefs, and follow-ups to keep projects moving.
• Liaise with external stakeholders such as government bodies and partners when needed.